6 End-of-Lease Tips Every Landlord Should Know

The end of a tenancy can be a busy time, but it also presents an important opportunity to protect your investment and set the stage for your next tenant.

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If you use a professional property manager, they should manage the end of tenancy on your behalf, but as the landlord, it can be valuable to understand the process so you have greater clarity and oversight of bond returns, inspections, and final payments. 

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At Rent Choice, we believe proactive planning and clear communication are key to protecting your investment while maintaining positive tenant relationships.

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These 6 tips can help landlords navigate the end-of-lease process with confidence.

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1. Starting the Process Early

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As soon as you receive a notice to vacate (or give one), begin preparing for the lease end. 

Review the lease agreement for any specific terms around notice periods, cleaning requirements, or break lease clauses. Again, if you use a property manager, they will handle this on your behalf, but it can be good to refamiliarise yourself with the lease terms.

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Early preparation allows everyone time to fulfill their responsibilities, such as scheduling inspections, notifying utility companies, and getting your property ready for the next tenant.

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2. Communicating Expectations Clearly

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Clear communication helps prevent misunderstandings and reduces the risk of disputes.

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As part of our end of lease process, we send the tenants a detailed vacate checklist outlining:

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• Cleaning standards (e.g. carpets, ovens, windows).
  
  
• Repairs (e.g. patching picture hooks, replacing broken fittings, light bulbs etc).
  
  
• Rubbish disposal and garden maintenance.
• Rent responsibilities - where they are paid to.
  
  
• Key return instructions and deadlines.
  
  

This checklist sets the standard for how the property should be returned and gives tenants time and chance to leave on good terms.

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3. Conducting a Thorough Final Inspection

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The final property inspection should occur after the tenant has moved out and returned their keys, indicating they are ready for the inspection to occur. 

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Using the original Property Condition Report (PCR) from the start of the tenancy, we thoroughly compare and contrast the current state of the property (fair, wear and tear considered) for items such as;

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• Damage beyond fair wear and tear.
  
  
• Unapproved alterations.
  
  
• Cleanliness of property including appliances, bathrooms, and floors.
  
  
• Gardens condition and rubbish removal.
• Equipment and/or inventory is present/matches and working order.
  
  

As part of our process, we’ll document everything with photos and detailed report to support any potential bond claims. As a landlord, you can expect a copy of the report. We also send this to the tenant for their own records.

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4. Handling the Bond Return Professionally

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In Western Australia, rental bonds are held by the Bond Administrator and can only be released when both the landlord and tenant sign a Joint Application for Disposal of Security Bond (this may be done electronically or manually depending on how the bond was lodged). 

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If there's a dispute, either party can apply to the Magistrates Court for a decision. However, we first try to mediate any disputes to avoid matters going to the Magistrates Court, which can be stressful and time-consuming for both tenants and landlords.

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Landlords may claim deductions for unpaid rent, cleaning, damages beyond fair wear and tear, missing items, or unpaid utilities, provided these are supported by evidence, such as photos, receipts, and the final Property Condition Report. 

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In our experience, transparency and communication are key to ensuring a smooth bond return process.

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5. Finalising Payments and Outstanding Charges

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Prior to their departure, the tenant should pay rent up to their final day of the lease.  Ensure all outstanding rent, utilities (if applicable), and any other charges are settled before the tenant’s departure, including water charges and electricity and gas. Double-check:

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• Water usage invoices
  
  
• Electricity/gas and any other utility charges (if not in the tenant’s name)
  
  
• Rent up to the final day of the lease
  
  

We provide tenants with a closing statement for transparency and record keeping.

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6. Preparing for the Next Tenant

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Once the property is vacated and cleaned, it’s the perfect time to make improvements and prepare for the next lease. Consider:

• Replacing old or damaged fixtures.
  
  
• Upgrading the home’s appeal for marketing.
  
  
• Maintaining gardens and lawns.
  
  

Vacancy periods are ideal for upgrades, as you won’t need to work around an existing tenant.

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Engaging Professional Support

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Need support with finalising a tenancy or finding your next tenant? Reach out to the Rent Choice team. We’re here to help you navigate every step of the rental journey.

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Additional resource:

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Rental bonds - Consumer Protection - LGIRS. (n.d.). https://www.consumerprotection.wa.gov.au/rental-bonds

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